Inventory management
Client
Shree Vallabh Automobiles, Lunawada, India
Overview
Industry
Automobiles
Duration
2 Weeks
Service
Dashboard Design
UI Design
UX Research and Design
Figma
Rebranding
Challenges
Even in a small business context, I had to think about role-based usage. The dashboard serves multiple mental modes — the owner in the morning doing a quick stock check is different from the owner at the end-of-day reconciling sales. Designing for different task contexts within the same user is the same challenge you face in enterprise HR or finance systems, just at a different scale. The system handles: • Real-time stock levels across multiple SKUs (spare parts) • Daily sales metrics and trends • Low-stock alerts and thresholds • Order management (inbound/outbound) • Top-selling item analysis • Customer/transaction records I mapped the owner's existing manual workflow step by step before designing anything — because the biggest risk with replacing a manual process is designing something that's more cognitively demanding than the paper system it replaces. Every screen had to be faster and clearer than a handwritten note, or adoption would fail.
Solutions
I started by spending time understanding the owner's actual daily routine — when they check stock, how they make decisions about reordering, what causes the most frustration. I found three core pain points: they couldn't tell at a glance what was running low, they had no way to identify fast-moving vs slow-moving parts, and adding new items to the system was so painful they'd delay it and create data gaps. I tested the dashboard with the owner during a walkthrough session, asking them to complete key tasks without guidance, such as checking which items are low on stock, adding a new product, and reviewing today's sales. Observing where they hesitated told me what to simplify. This is the same task-based usability testing methodology I used on the Foxtons project, just applied in a smaller context.
Result
The system replaced a fully manual process, so the baseline improvement is significant by definition. The owner can now check stock status in seconds rather than physically counting items. Real-time alerts now trigger restocking decisions that previously relied on memory. The time spent on daily stock reconciliation dropped from approximately 30–45 minutes to under 5 minutes. And critically, the owner adopted it immediately, which is the real success metric for any enterprise tool replacing a legacy process.
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